If you are running a retail business, you might be wondering if QuickBooks POS (Point of Sale) works with QuickBooks Online, the cloud-based accounting software from Intuit. The answer is yes, but with some limitations and requirements. In this article, we will explain how QuickBooks POS and QuickBooks Online can work together, what are the benefits and drawbacks of this integration, and what are the alternatives if you are looking for a more seamless solution.
How QuickBooks POS and QuickBooks Online Work Together
QuickBooks POS is a software that allows you to manage your inventory, sales, and customer data from your physical store. QuickBooks Online is a software that allows you to manage your accounting, invoicing, and reporting from anywhere with an internet connection. Both software are developed by Intuit, but they are not fully compatible with each other.
To make QuickBooks POS work with QuickBooks Online, you need to use a third-party service called Commerce Sync. Commerce Sync is an app that connects QuickBooks POS and QuickBooks Online and automatically transfers your sales data from POS to Online every day. You can choose to sync all your sales data or only specific categories, such as sales receipts, payments, taxes, discounts, etc.
To use Commerce Sync, you need to have a subscription to both QuickBooks POS and QuickBooks Online. You also need to pay a monthly fee to Commerce Sync, which varies depending on the number of locations and transactions you have. You can sign up for a free trial of Commerce Sync to test it out before committing.
What are the Benefits and Drawbacks of Using QuickBooks POS and QuickBooks Online Together?
Using QuickBooks POS and QuickBooks Online together can have some benefits and drawbacks for your business. Here are some of them:
You can access your accounting data from anywhere with an internet connection.
You can save time and avoid errors by automating the data transfer between POS and Online.
You can use the features and integrations of both software to manage your business more efficiently.
You can get support from Intuit and Commerce Sync for both software.
You need to pay for three subscriptions: QuickBooks POS, QuickBooks Online, and Commerce Sync.
You need to rely on a third-party service that may not be 100% reliable or secure.
You may encounter some data discrepancies or conflicts between POS and Online.
You may not be able to sync some data or features that are exclusive to either software.
What are the Alternatives to Using QuickBooks POS and QuickBooks Online Together?
If you are looking for a more seamless and cost-effective solution to manage your retail business, you may want to consider some alternatives to using QuickBooks POS and QuickBooks Online together. Some of them are:
Using QuickBooks Desktop instead of QuickBooks Online. QuickBooks Desktop is a software that you install on your PC and can integrate directly with QuickBooks POS without needing a third-party service. However, you will lose the cloud-based features and accessibility of QuickBooks Online.
Using a different POS system that integrates natively with QuickBooks Online. There are many POS systems that can work with QuickBooks Online without requiring a third-party service. Some examples are Square, Shopify, Vend, ShopKeep, etc. However, you will lose the features and support of QuickBooks POS.
Using an all-in-one solution that combines POS and accounting in one software. There are some software that can handle both your inventory, sales, and customer data as well as your accounting, invoicing, and reporting in one platform. Some examples are Zoho Books, Wave, FreshBooks, etc. However, you may not get the same level of functionality and customization as using separate software.
In conclusion, QuickBooks POS and QuickBooks Online can work together with the help of a third-party service called Commerce Sync. This integration can have some benefits and drawbacks for your retail business. You may also want to explore some alternatives to using both software together depending on your needs and preferences. 06063cd7f5